Most applications filed with the Department of Buildings (DOB) are filed under Directive 14. But what does that mean? Directive 14 is a streamlined plan examination process designed to allow architects to self-certify that the plans have no changes to use, egress, or occupancy and allows architects to conduct the final construction inspection.
The DOB created Directive 14 in 1975 to cut down on red tape and speed up the review process. It lets architects or engineers sign off on their own projects. Before the introduction of Directive 14, the DOB was tasked with performing all inspections required to close out a project, leading to prolonged timelines and increased project costs. Directive 14 applications are for work that doesn't change how a building’s use, egress, or occupancy. Using this approach in projects drastically cuts down the time it takes to get feedback from the city. Plus, this change makes the final sign-off process more manageable by letting the architect certify the final inspection.
The core of Directive 14 is the shift of responsibility for the 'final inspection' from the DOB to the applicants of record. However, this does not absolve the applicants from due diligence; they are required to identify all necessary inspections on the Technical Report (TR1) forms and ensure that these inspections are completed. Upon project completion, the applicant must verify that all identified inspections have been conducted, and the corresponding reports filed with the DOB before applying for the Letter of Completion.
Since its introduction, Directive 14 has been a game-changer for many projects across the city. By empowering professionals with more control over their work, the DOB created a path for efficient project management and execution. This empowerment, however, comes with great responsibility, as architects must ensure that all parts of their projects comply with city laws and safety regulations.
Understanding the Process and Responsibilities
Under Directive 14, the design applicant takes on more responsibility, especially for making sure all necessary checks or inspections are listed correctly and done right. The applicant must fill out forms that detail these checks and then, after everything is built, make sure all these inspections have been completed and reported correctly to the DOB.
Navigating the Directive 14 Process
For architects operating in New York City, mastering the Directive 14 filing process is essential. Take a look at the key steps and considerations:
- Eligibility Assessment: Determine if your project qualifies for Directive 14 by ensuring that the alterations do not change the building's use, egress, or occupancy.
- Documentation and Filing: Accurately complete and file all necessary forms, particularly the TR1, which outlines the required inspections. Missteps in this phase can lead to delays or non-compliance.
- Inspection Oversight: While the DOB relinquishes the final inspection to the applicant, maintaining rigorous standards during this phase is critical. Ensure that all inspections are thoroughly conducted and documented.
- Final Submission: Once all inspections are completed, submit the required reports to the DOB and apply for the Letter of Completion. This document is crucial as it officially closes out the project within the DOB's records.
Best Practices for Applicants
To efficiently navigate the Directive 14 process, make sure to adopt the following best practices:
- Stay Informed: Regulations and procedures can evolve, so staying updated with the latest DOB guidelines is essential.
- Detailed Record-Keeping: Maintain comprehensive records of all inspections and communications with the DOB to avoid disputes or misunderstandings.
- Professional Responsibility: Remember that taking on the sign-off responsibility means upholding the highest safety and compliance standards.
- Collaborate Closely: Work closely with contractors and other professionals to ensure that all aspects of the project adhere to the approved plans.
Conclusion
For design applicants working in New York City, understanding and effectively utilizing Directive 14 offers significant advantages in the speed of completing your permitting. It reduces the waiting time for city approvals, allowing applicants to focus on what they do best: creating safe and aesthetically pleasing buildings. However, this streamlined process does not come without its own set of responsibilities. Using Directive 14 effectively means taking on the crucial role of ensuring that all aspects of the project comply with the city's safety and building codes.